CDBG-DR Grant Administration
Request for Proposals for CDBG-DR Grant Administration City of Graceville
DEO AGREEMENT #M0112
The City of Graceville hereby requests proposals from qualified individuals or firms to provide administrative services for a Florida Community Development Block Grant-Disaster Recovery (CDBG-DR) in the Disaster Recovery category. The City has been awarded CDBG-DR DEO Agreement No. M0112 in the amount of $6,347,700.00 for the FFY 2022 funding cycle; therefore, procurement and contracting will follow CDBG regulations. The funding has been approved to harden the sanitary sewer system throughout the city. This will include bypass pumps and permanent emergency electrical generators at six (6) existing lift stations as well as the replacement of the existing emergency electrical generators with new combination by-pass pumps and permanent emergency electrical generators at three (3) additional lift stations. Locations shall include Martin Ball Park, Millcreek, Bailey, Highway 77, Vanity Fair, Ezell, Huckleberry, Dove, Juvenile Justice, Prison, and Waste Water Treatment Facility Lift Stations. Additionally, the project will also include the replacement of the emergency electrical generator at the wastewater treatment plant and the rehabilitation of nine (9) lift stations and installation of new SCADA communication system serving the entire sanitary sewer system. The sanitary sewer system experienced overload from Hurricane Michael in which many lift stations went offline and were not pumping causing sewage back up into houses and onto the streets. With a low to moderate (LMI) of over 73% this project qualified as a LMI national objective and has no leverage funds. This project will take place at various sites throughout the city and is considered a city-wide project. Administrative services will include complete management and reporting for the project with separate tracking for each funding source. A scope of work outlining the tasks to be performed and a proposed cost must be included in the proposal.
The evaluation criteria that will be utilized in the selection of a grant administrator are as follows:
1. The staff's number of years of experience with administering projects through the State of Florida Community Development Block Grant-Disaster Recovery (CDBG-DR) program. 20 pts.
2. The number of years of experience of the firm's management group with the State of Florida Community Development Block Grant-Disaster Recovery (CDBG-DR) program. 20 pts.
3. Proposed approach to administration of the grant (requires an outline of the proposed tasks to be performed). 20 pts.
4. Number of favorable client reference letters dated 2011 or later provided from other communities. Please note, only one (1) letter per community will be accepted. 20 pts.
5. The quality of the response from the client references provided from other communities. 15 pts.
6. Fee or proposed fee basis. 5 pts.
In the event of a tie, if one of the businesses involved in the tie is minority or female owned, they shall be ranked above the other firm or firms involved in the tie.
Proposals for CDBG-DR Administrative Services should include a fee for the services and an explanation or a basis for the fees proposed. Fees shall be lump sum for CDBG-DR services.
Respondents are required to submit one (1) original and five (5) copies in a sealed envelope marked "SEALED PROPOSAL FOR CDBG-DR GRANT ADMINISTRATION M0112". Proposals must be received by 10:00 A.M CST. on Tuesday, March 7, 2023, at the City of Graceville City Hall, Attention: Misty D. Smith, City Clerk, City of Graceville, 5348 Cliff Street, Graceville, Florida 32440. Proposals will be
publicly opened on Tuesday, March 7, 2023, at 10:10 A.M. CST. at the City of Graceville, City hall. You may contact Misty D. Smith or Michelle C. Watkins at City of Graceville, 850-263-3250 for additional information.
The City of Graceville reserves the right to reject any and all proposals, to waive any informalities or irregularities in the proposal process, and to award the contract(s) in the best interest of the City.
Administrative service contract(s) may be subject to grant/loan award and release of funds by the funding agency.
THE CITY OF GRACEVILLE SUPPORTS "EQUAL OPPORTUNITY EMPLOYMENT, FAIR HOUSING, AND PROVIDING HANDICAP ACCESS".