Executive Assistant

Coppin State University   Baltimore, MD   Full-time     Administration / Clerical
Posted on April 22, 2024
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JOB SUMMARY:

Under the direction of the Vice President for Institutional Advancement (IA) the Executive Administrative Assistant will assist with daily administrative tasks, and support office tasks.

PRINCIPAL RESPONSIBILITIES :
  • Maintain supply storage closet, order supplies, maintain vendor accounts and relationships. Prepare requisitions for purchasing using the campus' electronic procurement system.
  • Manage Vice Presidents Expenses, Office Credit Cards and P-Card.
  • Maintain the Vice President's calendar, arrange meetings, and prepare documents and briefs pertaining to those meetings.
  • Record Vice Presidents Contact Reports using database.
  • Arrange meetings for IA staff, take meeting minutes, prepare agendas,
    and ensure refreshments when required.
  • Run point for all internal meetings lead by the Vice President.
  • Maintain important files for the vice president as well as files pertaining to general office function.
  • Serve as the point of contact for the Foundation Board members, coordinate board meeting logistics and materials, take meeting minutes.
  • Prepare correspondence for the vice president as needed.
  • Assist with office events including alumni events, receptions and fundraisers.
  • Prepare requisitions, disbursements and other documents needed to pay vendors.
  • Assist director level staff as needed.
  • Other projects and duties as assigned.
Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.

Required Qualifications

EDUCATION: High School Diploma. A bachelor's degree is preferred.

EXPERIENCE: A minimum of 2 – 5 years of administrative experience for an executive level staff person.

SKILLS, KNOWLEDGE AND ABILITIES:
  • Knowledge of Microsoft Office programs including Word, Excel, Outlook, PowerPoint and Adobe.
  • A high level of professionalism in all exchanges
  • Self-motivated with strong organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • A high level of discretion and strong decision-making skills.
  • Be able to work effectively with a team and with many diverse constituencies in a university environment.
  • Have a high level of personal integrity and emotional intelligence.
  • Have a commitment to lifelong learning and professional growth.
OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.

Preferred Qualifications

Conditions of Employment

Position Detail Information

Position Detail Information

Posting Number

ST2024-0032

Position End Date (if temporary)

Open Date

04/19/2024

Close Date

Open Until Filled

Yes

Special Instructions to Applicant

Coppin State University

Baltimore , MD