Administrative Assistant III
Dartmouth College
Hanover, NH
Full-time
Administration / Clerical
Posted on April 15, 2024
Position Details
Position Information
Posting date
03/14/2024
Closing date
Open Until Filled
Yes
Position Number
1128803
Position Title
Administrative Assistant III
Department this Position Reports to
Environmental Health & Safety
Hiring Range Minimum
$20.00/hr.
Hiring Range Maximum
$25.00/hr.
Union Type
Not a Union Position
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
Location of Position
Hanover, NH
Remote Work Eligibility?
Onsite only
Is this a term position?
No
If yes, length of term in months.
N/A
Is this a grant funded position?
No
Position Purpose
Under the supervision of the EHS Director the Administrative Assistant III will coordinate and perform a wide variety of department/office activities that will increase office efficiency, expedite, and coordinate the work of others, and ensure the smooth operation of the Environmental Health and Safety department.
Description
Required Qualifications - Education and Yrs Exp
Associates plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Department Contact for Recruitment Inquiries
Annette Chism, Director EHS
Department Contact Phone Number
Annette.P.Chism@dartmouth.edu
Department Contact for Cover Letter and Title
Annette Chism, Director EHS
Department Contact's Phone Number
Annette.P.Chism@dartmouth.edu
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Yes
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/72869
Key Accountabilities
Description
General Office Support
70
Description
Communication
15
Description
Information Management
5
Description
Schedule Coordination
5
Description
Culture and Employee Belonging
We are actively striving to make Campus Services a desired place to work in the Upper Valley, a place where people feel welcomed, where they can be their authentic selves, be heard, and feel accepted. We want this culture to be felt by those who receive our services. The way we treat one another should be the same way we treat our customers.
5
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Posting date
03/14/2024
Closing date
Open Until Filled
Yes
Position Number
1128803
Position Title
Administrative Assistant III
Department this Position Reports to
Environmental Health & Safety
Hiring Range Minimum
$20.00/hr.
Hiring Range Maximum
$25.00/hr.
Union Type
Not a Union Position
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
Location of Position
Hanover, NH
Remote Work Eligibility?
Onsite only
Is this a term position?
No
If yes, length of term in months.
N/A
Is this a grant funded position?
No
Position Purpose
Under the supervision of the EHS Director the Administrative Assistant III will coordinate and perform a wide variety of department/office activities that will increase office efficiency, expedite, and coordinate the work of others, and ensure the smooth operation of the Environmental Health and Safety department.
Description
Required Qualifications - Education and Yrs Exp
Associates plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- Associate's degree or the equivalent experience
- Two- to three years years of office experience.
- Must be able to qualify as a Dartmouth Approved Driver
- In-depth knowledge of office procedures.
- Strong organizational skills.
- Proficient with computer applications.
- Strong interpersonal skills.
- Ability to work independently and set priorities.
Department Contact for Recruitment Inquiries
Annette Chism, Director EHS
Department Contact Phone Number
Annette.P.Chism@dartmouth.edu
Department Contact for Cover Letter and Title
Annette Chism, Director EHS
Department Contact's Phone Number
Annette.P.Chism@dartmouth.edu
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Yes
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/72869
Key Accountabilities
Description
General Office Support
- Coordinate a variety of activities to support department functions.
- Prepare agendas for meetings, plan, and coordinate catering for luncheons, for committees and other meetings.
- Coordinate with safety officers, and safety specialists in the development of safety training for online and in person delivery.
- Safety training records management.
- Review and update OSHA written programs to ensure EHS branding and consistency between programs, policies, guidelines, and standard operating procedures.
- Monitor professional subscriptions and individual renewals annually.
- Monitor professional development and conferences for each EHS employee.
- Assist in the preparation of regularly scheduled reports, and maintenance of electronic and paper filing systems.
70
Description
Communication
- Record minutes of meetings and prepare for supervisor review and distribution.
- Coordinate EHS publicity activity to include work in multimedia, such as drafting brochures, newsletters, to coordinate a wide range of department publications/communications.
- Draft and proofread memos, inspection reports, and general EHS correspondence.
- Maintain and update the EHS webpage.
15
Description
Information Management
- Establish and maintain department files and databases to ensure accuracy and accessibility of information.
5
Description
Schedule Coordination
- Maintain schedule(s) for EHS director, and/or department staff.
- Schedule department meetings, events, and functions including the coordination of guest itineraries, room reservations, etc.
- Maintain and update the EHS calendar, and individual time off calendar for all EHS employees.
- Coordinate major recurring department activities including those with EHS stakeholders.
- Make travel arrangements for staff, such as booking flights and cars, and making hotel reservations.
5
Description
Culture and Employee Belonging
We are actively striving to make Campus Services a desired place to work in the Upper Valley, a place where people feel welcomed, where they can be their authentic selves, be heard, and feel accepted. We want this culture to be felt by those who receive our services. The way we treat one another should be the same way we treat our customers.
- Demonstrates a commitment to inclusion, and cultural awareness through actions, interactions, and communications with others.
- Participates in division wide CEB (Culture and Employee Belonging) initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect)
- Willingness to foster a growth mindset in the areas of improving culture and inclusion across the division.
5
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you learn about this employment opportunity?
- Current Dartmouth employee (Please specify full name below)
- Word of mouth
- Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
- jobs@dartmouth.edu email outreach
- Recruiter (Please specify full name or event below)
- abilityJOBS
- Chronicle of Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- Indeed
- Inside Higher Ed
- LinkedIn's Job Board
- RecruitMilitary
- Dartmouth's Job Board (searchjobs.dartmouth.edu)
- Other (Please specify below)
- If you would like to add more information to your answer, please specify here:
(Open Ended Question)
Required Documents
- Cover Letter
- Resume
- Additional Document #1
