Rockefeller Center Administrator
Dartmouth College
Hanover, NH
Full-time
Administration / Clerical
Posted on April 9, 2024
Position Details
Position Information
Posting date
04/05/2024
Closing date
Open Until Filled
Yes
Position Number
1128829
Position Title
Rockefeller Center Administrator
Department this Position Reports to
Anna Mahoney
Hiring Range Minimum
$48,300
Hiring Range Maximum
$60,400
Union Type
Not a Union Position
SEIU Level
Not an SEIU Position
FLSA Status
Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
M-F 8:00-5:00
Location of Position
Hanover, NH
Remote Work Eligibility?
Onsite only
Is this a term position?
No
If yes, length of term in months.
NA
Is this a grant funded position?
No
Position Purpose
To manage, oversee and coordinate all administrative functions of the Center, including prioritization of multiple activities. To advise and support the Associate Director, Manager, faculty, and staff on academic, programmatic and administrative matters.
Description
Faculty Arts & Sciences
Required Qualifications - Education and Yrs Exp
Bachelors plus 3-5 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Preferred Qualifications
Fielding Essensa
Department Contact Phone Number
603-646-3876
Department Contact for Cover Letter and Title
Fielding Essensa
Department Contact's Phone Number
603-646-3876
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/73250
Key Accountabilities
Description
Administration – Independently manages, oversees and coordinates all administrative functions and activities of the Center.
Percentage Of Time
15
Description
Financial and Budget Management – Collaborates in administering, reconciles, and reports on components of the Center budget in collaboration with Finance Manager and Associate Director, and within parameters set by DOF Fiscal Office.
Percentage Of Time
10
Description
Faculty Support – Coordinates and organizes faculty and staff searches, visiting and research faculty appointments, and other internal Center support.
Percentage Of Time
10
Description
Curriculum Support – Collaborates with Associate Director in administering teaching course schedule and other components of faculty coordination, coordinates cross-listing of courses, communicates requirements to students, tracks majors and minors, acts as liaison for Center with Registrar's Office. Serves as liaison with the Associate Dean regarding faculty teaching schedules.
Percentage Of Time
15
Description
Communication – Assists Communications Manager with maintaining the website, newsletters, stewardship, and social media.
Percentage Of Time
5
Description
Event Coordination – Supports existing events staff with coordination and implementation of all Center events including meetings, lectures, workshops, conferences, faculty events, guest speakers, student presentations, open houses, social gatherings, alumni events and seminars.
Percentage Of Time
15
Description
Information Management – Adhering to institutional policies and procedures, maintains a comprehensive array of manual and electronic records such as inventories, budgets, majors/minors records, student information and personnel files, determines retention and disposition for specific information not otherwise covered by institutional policies. Capacity to manage database software and systems required.
Percentage Of Time
15
Description
Facilities – Facilitates office space assignments and access issues, organizing scheduling for faculty and staff meetings with internal and external audiences.
Percentage Of Time
5
Description
Human Resources – Hires, trains and supervises and evaluates student employees according to Center administrative structure.
Percentage Of Time
5
Description
Office Management – Managing Center mail, supply ordering, and working with other departments as necessary for office administrative items like custodial, emergency management etc.
Percentage Of Time
5
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Posting date
04/05/2024
Closing date
Open Until Filled
Yes
Position Number
1128829
Position Title
Rockefeller Center Administrator
Department this Position Reports to
Anna Mahoney
Hiring Range Minimum
$48,300
Hiring Range Maximum
$60,400
Union Type
Not a Union Position
SEIU Level
Not an SEIU Position
FLSA Status
Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
M-F 8:00-5:00
Location of Position
Hanover, NH
Remote Work Eligibility?
Onsite only
Is this a term position?
No
If yes, length of term in months.
NA
Is this a grant funded position?
No
Position Purpose
To manage, oversee and coordinate all administrative functions of the Center, including prioritization of multiple activities. To advise and support the Associate Director, Manager, faculty, and staff on academic, programmatic and administrative matters.
Description
Faculty Arts & Sciences
Required Qualifications - Education and Yrs Exp
Bachelors plus 3-5 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- Excellent verbal and written communication and interpersonal skills.
- Excellent planning and organizational skills.
- Knowledge of financial and budget principles and procedures.
- Ability to acquire new technical skills and implement new procedures.
- Excellent attention to detail and accuracy.
- Expedient and highly professional responsiveness to organizational leaders and key stakeholders.
- Ability to work independently and as a team member.
- Ability to exercise discretion and maintain confidentiality and security in all areas.
- Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.
- Proficiency in Microsoft Office, Adobe, and also Canvas.
Preferred Qualifications
- Bachelor's degree and at least 5 years of relevant experience in a highly autonomous setting.
- Experience with Dartmouth's various administrative systems and software applications
Fielding Essensa
Department Contact Phone Number
603-646-3876
Department Contact for Cover Letter and Title
Fielding Essensa
Department Contact's Phone Number
603-646-3876
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/73250
Key Accountabilities
Description
Administration – Independently manages, oversees and coordinates all administrative functions and activities of the Center.
Percentage Of Time
15
Description
Financial and Budget Management – Collaborates in administering, reconciles, and reports on components of the Center budget in collaboration with Finance Manager and Associate Director, and within parameters set by DOF Fiscal Office.
Percentage Of Time
10
Description
Faculty Support – Coordinates and organizes faculty and staff searches, visiting and research faculty appointments, and other internal Center support.
Percentage Of Time
10
Description
Curriculum Support – Collaborates with Associate Director in administering teaching course schedule and other components of faculty coordination, coordinates cross-listing of courses, communicates requirements to students, tracks majors and minors, acts as liaison for Center with Registrar's Office. Serves as liaison with the Associate Dean regarding faculty teaching schedules.
Percentage Of Time
15
Description
Communication – Assists Communications Manager with maintaining the website, newsletters, stewardship, and social media.
Percentage Of Time
5
Description
Event Coordination – Supports existing events staff with coordination and implementation of all Center events including meetings, lectures, workshops, conferences, faculty events, guest speakers, student presentations, open houses, social gatherings, alumni events and seminars.
Percentage Of Time
15
Description
Information Management – Adhering to institutional policies and procedures, maintains a comprehensive array of manual and electronic records such as inventories, budgets, majors/minors records, student information and personnel files, determines retention and disposition for specific information not otherwise covered by institutional policies. Capacity to manage database software and systems required.
Percentage Of Time
15
Description
Facilities – Facilitates office space assignments and access issues, organizing scheduling for faculty and staff meetings with internal and external audiences.
Percentage Of Time
5
Description
Human Resources – Hires, trains and supervises and evaluates student employees according to Center administrative structure.
Percentage Of Time
5
Description
Office Management – Managing Center mail, supply ordering, and working with other departments as necessary for office administrative items like custodial, emergency management etc.
Percentage Of Time
5
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you learn about this employment opportunity?
- Current Dartmouth employee (Please specify full name below)
- Word of mouth
- Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
- jobs@dartmouth.edu email outreach
- Recruiter (Please specify full name or event below)
- abilityJOBS
- Chronicle of Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- Indeed
- Inside Higher Ed
- LinkedIn's Job Board
- RecruitMilitary
- Dartmouth's Job Board (searchjobs.dartmouth.edu)
- Other (Please specify below)
- If you would like to add more information to your answer, please specify here:
(Open Ended Question)
Required Documents
- Cover Letter
- Resume
- Curriculum Vitae
