Meeting Planner - Cvent

EDJ Associates, Inc. is a woman-owned management consulting and technical services firm based in Herndon, Virginia. Founded in 1999, EDJ has established a solid track record of success in the planning, design, and implementation of a wide range of projects in the areas of event planning, peer review support, and information management. Our clients include Federal agencies, state and local units of government, private companies, and nonprofit organizations.

General Description

The Meeting Planner is responsible for the management and timely execution of contract deliverables for the planning of meetings and events ranging in size from 25 to 200 participants. Also responsible for the development of Cvent registration sites, weekly and monthly reports, financial tracking and status reviews. This position is remote with some travel required.

Typical Duties /Responsibilities

* Provides full-cycle management and support for virtual and in-person meetings of ranging from 25 to 200 participants.

* Conducts hotel site visits and solicits hotel and vendor contracts.

* Manages the development and maintenance of event databases and solicits appropriate vendor quotes to determine selection based on cost analysis and manages vendor agreement(s).

* Participates in financial review and reconciliation; maintains and shares team management plan for pre-onsite and post-planning activities.

* Travels up to 25% of the time outside of the tri-state metropolitan area.

* Provides onsite and virtual meeting support.

* Prepares and submits vendor invoices for approval in a timely manner; reviews and reconciles client invoices.

* Performs other duties and responsibilities as assigned.

Qualifications and Requirements:

* College degree required or minimum of four (4) years equivalent work experience. Advanced degree may be substituted for two (2) years experience.

* Minimum of two plus (2+) years experience in planning government meetings;

* Certifications in Meetings/Events Planning are a plus.

* Knowledge and experience using SharePoint and Cvent for meeting planning is required.

* Experience with virtual meeting platforms such as Zoom or MS Teams required.

* Knowledge of Federal Travel Regulations (FTR) desired.

* Proficient with or skilled in the use of Microsoft Office 365 required.

* Certifications in Meetings/Events Planning are a plus.

Salary Range: $70K-$75K

EDJ Associates, Inc. is an Equal Opportunity Employer