Administrative Coordinator 1 - Jackson Family Practice (Jackson, TN)
University of Tennessee, Knoxville
Jackson, TN
Full-time
Administration / Clerical
Posted on April 25, 2024
Market Range: 06
Hiring Salary: $19.67/Hourly
THIS POSITION IS LOCATED IN JACKSON, TN
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Coordinator 1 assists the Program Director with recruitment of residents, faculty, and ED Fellows. This position coordinates all student rotation requests and orientation, maintains recruiting websites, maintains resident leave requests, faculty/resident recertifications for the hospital, and administrative duties for the department.
DUTIES AND RESPONSIBILITIES:
- Responds to requests from medical students and other residency applicants, potential faculty members, and ED Fellowship applicants.
- Schedules and coordinates all aspects of the residency/fellowship interviews and student rotations.
- Maintains the residents' SharePoint site for daily master schedule changes, leave forms, rotational schedules, etc.
- Visits medical schools and recruiting fairs; assists the Program Director and Program Chair with all phases of resident, faculty, and fellow recruitment.
- Coordinate M3 Medical Student Clerkship, JI 4th year rotations, Summer Research Students, Pre-Med Student Intern Volunteer Program, Union University Student Rotations for Athletic Training, VSLO 4th year outside visiting students, and PA Student rotations and orientation.
- Maintains and schedules all resident and faculty recertifications.
- Oversees the selection, design, and ordering of all recruitment products.
- Coordinates yearly events for Sagacity Team Building Events for PGY 2 and PGY 3 residents and Second Look Events for residency applicants.
- Coordinates the ER Fellowship site visit to retain accreditation with the American Board of Physician Specialties which is required every 2 years.
- Performs other duties as required.
Qualifications :
MINIMUM REQUIREMENTS:
EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)
EXPERIENCE: Four (4) years of administrative office experience; ORa Bachelor’s Degree in lieu of experience. Must have a valid Driver’s License.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to manage workload with a minimum of supervision and ability to meet deadlines.
- Excellent communication with the ability to interact with a diverse population.
- Ability to multi-task and manage time to complete tasks in a timely manner.
- Excellent computer skills to include Excel, Word, and PowerPoint.
- Ability to be available 24/7 via email and/or cell phone, after hours or weekends.
- Ability to initiate conversation with potential residency and fellowship applicants.
- Ability to coordinate special events instructed by the Program Director/Program Chair.
- Planning and organizing skills required.
