Associate or Senior Proposal Coordinator - UTIA Office of Sponsored Programs
University of Tennessee, Knoxville
Knoxville, TN
Full-time
Administration / Clerical
Posted on May 7, 2024
Associate or Senior Proposal Coordinator
UTIA Office of Sponsored Programs
Description:
The Office of Sponsored Programs (OSP) at the University of Tennessee Institute of Agriculture seeks to hire one full-time Proposal Coordinator at either the Associate or Senior level to provide technical support and assistance to faculty and staff in the preparation of applications for external funding.
OSP strives to provide the highest quality of support to faculty, staff, and research administrators by facilitating proposal preparation and submission; reviewing, negotiating, and accepting contracts; and managing awards. In addition, OSP ensures compliance with federal and state laws and UT policies, to clarify submission procedures and processing of awards for external sponsored program funds and to ensure a uniform administrative process.
OSP is committed to the professional development of its team and supports and encourages attendance to NCURA, SRA and other member organizations pertinent to the research administration field.
This position can be filled at the Associate Proposal Coordinator or Senior Proposal Coordinator level depending upon the candidate’s combination of skills and applicable experience. The anticipated salary range for an Associate Proposal Coordinator is $50,000 to $65,000 and the anticipated salary range for a Senior Proposal Coordinator is $65,000 to $80,000.
THIS POSITION CAN BE FULLY REMOTE, IN-PERSON, OR HYBRID.
Qualifications :
Duties and Responsibilities:
The position entails providing technical support and assistance to faculty members in furtherance of the Institute’s research, education, and extension missions. Key duties involve analyzing requests for applications (RFAs) from funding agencies, offering expert guidance on proposal preparation, and initiating Cayuse proposals across diverse funding opportunities. The position will collaborate closely with faculty and business managers to develop project budgets that align with the statement of work. The position will work closely with the project team members to prepare required support documents, such as conflict of interest, biosketch, and current and pending documents, in accordance with sponsor guidelines. Additionally, the role entails coordinating and meticulously reviewing proposal packages for financial and administrative compliance, including large multi-year, multi-investigator proposals. Position will be responsible for establishing internal completion milestones to ensure timely and compliant submissions. The position will also deliver support and training to Institute stakeholders on budgetary and procedural matters pertinent to sponsored programs.
Required Qualifications:
- Associate Proposal Coordinator: Minimum 3 years’ experience relevant to research administration/sponsored programs with a Bachelor’s degree, or 2 years’ experience relevant to research administration/sponsored programs with a Master's degree in research administration, business, or science. Graduate work or Graduate Assistantship experience may be considered toward required experience.
- Senior Proposal Coordinator: Minimum of 6 years’ work experience relevant to research administration/sponsored programs with a Bachelor’s degree, or 4 years’ work experience relevant to research administration/sponsored programs with a Master’s degree in research administration, business, or science. Graduate work or Graduate Assistantship experience may be considered toward required experience.
- Skilled with Microsoft Office tools, in particular Excel
- Able to manage competing priorities and meet time-sensitive deadlines
- Proficient professional writing skills for drafting correspondence
- Demonstrate critical analysis abilities, adeptness in relating information to specific circumstances, and exercise judgment in the application of both University policies and federal regulations
- Possess excellent interpersonal skills and the ability to work individually and in a team environment under stressful and time-sensitive conditions
- Ability to prioritize
- Ability to maintain confidentiality regarding proposals, budgets, personnel salaries, and issues
- Working knowledge of Federal funding requirements under Uniform Guidance 2 CFR Part 200
- Working knowledge of University sponsored programs and fiscal policies and procedures
- Skilled in interpreting and explaining federal regulations related to externally funded sponsored programs and knowledgeable of the requirements of state, federal, private and nonprofit funding agencies
- Proficient in using sponsor specific submission systems with the ability to train others (Research.gov, Grants.gov, ezFedGrants, eRA Commons, etc.)
- Working knowledge of Cayuse or Huron research administration systems
- Please apply online with a cover letter, resume, and complete contact information of three professional references.
